Venue & Equipment Booking

Registered student organisations can apply for displaying promotional materials at the United College campus through procedures below:

• United College Student organisations are required to complete the online application form five working days before the tentative date of display.
• The result of application will be sent to the e-mail address listed on the form.
• If the application is approved, please submit deposit to Ms Li (Contact Number: 3943 7570) of the Dean of Students’ Office (2/F, Tsang Shui Tim Building) before the date of display to finish the application process. If the deposit has not been settled before the display date, the promotional item may not be exhibited.
• Each promotional material requires a deposit of HKD $1,000 (for Large Flags, Large Displays, or Stair Murals) or HKD $200 (for Posters, Table Stand Displays, Paper Flag Bunting, or Banners).
• Student organisations must clean up the venue immediately after the period of display and apply for deposit refund from the Dean of Students’ Office within a month. Otherwise, the applicant will be assumed to have forfeited the deposit.
• This application process does not apply to Non-United College Student Organisations, University Academic Units and Administrative Units. For any enquiries, please contact Ms Li (Contact Number: 3943 7570) of the Dean of Students’ Office.

Guidelines Online Application Form

Registered student societies of United College can book venue or borrow equipment from the College. Please read the “Guideline for Booking Student Activity Venue and Borrowing Equipment” before submitting your application.

• All bookings of venue(s) and equipment must be submitted at least 7 working days prior to the proposed booking date. Students are strongly advised to submit your application as early as possible.
• If the information is incomplete, the College will not be able to process the application, even if the online application form has been completed and submitted.
• Upon successful submission of application form, an acknowledgement email will be automatically generated and sent to the email address provided by the applicant.
• The applicant will be notified by email within 5 working days regarding the application result.
• To cancel a confirmed booking, the society concerned must inform the Dean of Students’ Office, United College as soon as possible.

For enquiry, please call 3943 7575 or email unitedcollege@cuhk.edu.hk.

Application form Guideline for Booking Student Activity Venue and Borrowing Equipment Venue Usage Catalog of equipment Equipment Availability

Important information on borrowing the stage:

A workshop will be organised once every semester. Our colleague(s) will demonstrate the (dis)assembly and usage of the stage and other important issues.

Stage borrowing eligibility:

• A student society is required to attend the workshop at least once in an academic year in order to borrow and use the stage for their future activities in that academic year.
• At least one member of the applicant student society who has attended the workshop must come to borrow and return the stage.

When filling out the borrowing form, applicant should indicate whether they have fulfilled the above requirements. Our colleague will check their indication against our workshop participation record. If any student society is found not having attended the workshop, they will not be able to borrow the stage.

For enquiry, please call 3943 7575 or email unitedcollege@cuhk.edu.hk.

Registration Guidelines for the set up and dismantling of the stage